UMRA – PowerCAMPUS ERP Active Directory Student Automation at 6:40 PM

If you haven’t already, please read my first post on where and how to download a trial version of User Management Resource Administrator, developed by tools4ever. UMRA

Download Trial Version of UMRA > http://www.tools4ever.com/download/
Download Trial Version of SSRPM > http://www.tools4ever.com/download/

UMRA – PowerCAMPUS ERP Active Directory Student Automation

PowerCAMPUS Student Information System is one of the major leaders in helping schools manage their students, in a friendly fashion. However, like most Student Information Systems (SIS) they are great for the initial roll out of students, but when student accounts need to be created, updated, or managed on a daily basis there is no link to Active Directory, Exchange, Home Folders, etc. That is where UMRA Student Automation comes into play and bridges that gap, without the need of extra IT staff, or manage the students information. So, the typical UMRA Student Automation projects do for our clients can range from MASS import from PowerCAMPUS to Active Directory, this can involve, creation of student accounts, creation of home folders, setting security on those home folders, creating exchange 2000 2003 2007 email account, and all doing this in one big sweep. But UMRA Student Automation doesn’t stop there, often your PowerCAMPUS SIS is updated on a daily basies, so how can you ensure that if a student were to move schools, withdraw, or change names that these are reflected down to Active Directory in a timely manner? UMRA can handle that, yes you heard it right. UMRA not only has the ability to do MASS imports, exports, updates. But UMRA also has the ability to connect to your PowerCAMPUS SIS, get all the students, and check this information against Active Directory. UMRA will ensure that the students who need to be in active directory are, move student who have changed locations etc. So as you can see, UMRA Student Automation is one of the best and most flexible ways to get your students from PowerCAMPUS into AD, and then manage those students information on a hourly, nightly, etc. basis. Now, I know some of you might be asking what are the limitations of UMRA Student Automation projects. Now, that’s a tuff question to answer, since UMRA has the ability to create, edit, modify, move any active directory object, the possibilities are endless. Below is a quick overview of how UMRA can handle student account changes.

Student Moves Schools (Example Work Flow Process)
Student Moves Schools From Seattle To Federal Way High School (Updated In PowerCAMPUS SIS)
>Strip Current Group Memberships
>Reapply Correct Group Memberships for new school and courses
>Move Home/Profile Folders to new file server and reset security permissions
> Move exchange mail box from one mail store to another
> Move account from old OU to new OU
> Log All changes to Account to a Access, MSSQL, MYSQL etc. database
> (Optional) Email changes to Staff as FYI

New Student in PowerCAMPUS ERP System (Example Work Flow Process)
> Create New Account, username can be unique ID such as Student ID
> Set Group Memberships based on school location in PowerCAMPUS
> Create Exchange Mailbox or Hotmail or Gmail Email with an API
> Create Home/Profile Folders and setup security on those folders, these can be mapped also, so based on the students school location in PowerCAMPUS, you can have the home/profile folder created on a specific server.
> Email users information to HomeRoom Teacher, or Add data to a staging Database for School clerk to have on hand.

Student Move Up Grade(s)
> Move Student Account From Old Schools OU to New Schools OU (This can even be Grade)
> Strip Group Memberships
> Change Description or other AD attributes that may contain grade or student information
> Reapply Group Memberships based on New Schools OU
> Move Home/Profile Folders to new shares
> Move Email Mailstore from one exchange mailstore to another

Student Graduates
> Move Student to Archive OU
> Strip Group Memberships, and maybe add user to “Alumni YYYY” Group
> Move Users Home Folder to Secure Admin Share
> Download users mail store to .PST File, and put that into home folder.
> Time/Date stamp the account with current date when student account became marked as Graduated in PowerCAMPUS
> Have another UMRA Student Automation project check these dates and if over xx amount of days, you can delete the account from Active Directory.

Above is just a quick overview of one of the many ways you can really take control of your PowerCAMPUS UMRA Student Automation project. These changes will happen all behind the scenes on your specific interval. No need to manually do all these processes by hand anymore. As you can see UMRA has the ability to take the manual tasks you did on student account, and take your logic and work flows you did on those accounts, and put them into an automated processes., So if you haven’t already downloaded the trial version of UMRA do so, so you can see how it can benefit your PowerCAMPUS SIS.